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Expert accounting support for restaurants
Running a restaurant is demanding—long hours, tight margins, and unexpected challenges. But managing your accounts doesn’t have to be one of them.
Keeping your restaurant’s finances in order is just as important as perfecting your menu. From managing cash flow and VAT on food and alcohol to handling tax filings, we provide expert accounting support tailored to the restaurant and hospitality industry in Spain.
With Baleario, you get clear advice, no jargon, and a team that understands the challenges of running a restaurant—so you can focus on delivering great dining experiences.
Our small business accounting packages
Business Standard
For start-ups and small firms
€ 150/ Month
- Up to 250 invoices per year
- Quarterly consultations
- IVA (VAT) declaration
- Income tax declaration
Business Premium
For established businesses
€ 300/ Month
- Up to 500 invoices per year
- Quarterly consultations
- IVA (VAT) declaration
- Professional retentions declaration
- Income tax declaration
- Rental property declaration
Business Platinum
For sizeable companies
€ 600/ Month
- Everything from Premium... plus
- Unlimited number of invoices per year
- Monthly consultations
- Wealth tax declaration
- Foreign assets declaration
Why restaurants need specialist accountants
We take care of all of this so you can focus on running your restaurant.
Cash flow is king
Managing seasonal ups and downs
VAT & tax complexities
IVA, income tax, and corporation tax in Spain
Supplier payments & invoicing
Keeping the kitchen running without cash flow headaches
What Baleario offers
Bookkeeping & accounts management
- Daily, weekly, or monthly bookkeeping to keep your finances in check
- Cloud-based accounting for easy access to your numbers
- End-of-year accounts and tax filing – stress-free and compliant
Restaurant tax & VAT support
- IVA (VAT) filing and reclaim – never overpay
- Personal and corporate tax for restaurant owners
- Local tax compliance (including tourist tax for hotels with restaurants)
Financial planning & business growth
- Profit & loss analysis – where are you making money, and where’s it disappearing?
- Cash flow forecasting to handle seasonal dips
- Expansion planning – financing, tax implications, and cost management
Investigations & compliance with Agencia Tributaria
- Support with Agencia Tributaria audits and investigations
- Ensuring compliance with Spanish tax regulations to avoid penalties
- Expert guidance on tax filings and reporting requirements
Why work with us
20+ years of experience
Trusted by expats and business owners across Spain.
Over 400 happy clients
Proven expertise in Spanish tax and accounting.
Officially accredited accountants
Certified by the Spanish Association for Accountants and Tax Consultation (AECE) and working directly with Agencia Tributaria for expert, up-to-date tax guidance.
Tailored solutions
Personalised accounting services for autónomos and small businesses, ensuring compliance and financial security.
English-speaking experts
Making accounting simple, clear, and stress-free for expats and business owners.
Digital-first approach
Cloud-based tools like Holded for 24/7 access to your accounts, ensuring full transparency and control.
Clear communication
No jargon, just straightforward, honest advice you can rely on.
Professional memberships
Government systems
Technology partners
The benefits of professional restaurant accounting in Spain
Industry-specific expertise
Restaurants have unique tax, VAT, and bookkeeping challenges. From point-of-sale (POS) systems to tip pools, supplier invoices, and food cost tracking, we ensure your finances are accurate, compliant, and optimised.
Save time & reduce costs
Hiring in-house finance staff is expensive. Instead of struggling with tax returns, payroll, and expense tracking, let an expert handle it—saving you hours each month and avoiding costly mistakes.
Clear, accurate financial reporting
Know exactly where your money is going with detailed profit & loss statements, cash flow reports, and expense tracking. We help you spot opportunities to increase profits and reduce unnecessary costs.
Smart tax planning & VAT compliance
Avoid VAT overpayments and ensure compliance with Spanish IVA laws
Understand corporate tax & autónomo obligations for restaurant owners
Maximise allowable deductions—from equipment purchases to business expenses
Control costs & improve profitability
Restaurants often struggle with slim profit margins. We help identify hidden costs, track food and beverage expenses, and optimise cash flow—so you stay profitable year-round, not just during peak seasons.
Simplified accounting software integration
We integrate with POS systems, delivery platforms, and cloud-based accounting software, so your finances are automated, organised, and accessible anytime.
FAQ'S accounting for restaurants in Spain
Do I need an accountant for my restaurant in Spain?
Yes. Restaurants deal with complex VAT rules, high staff turnover, and fluctuating cash flow. A good accountant ensures compliance, maximises profits, and reduces tax headaches.
How much tax do restaurants pay in Spain?
This depends on whether you operate as an autónomo (self-employed) or a company. Most restaurants pay IVA (VAT) at 10% on food and 21% on alcohol, plus corporate tax or personal income tax. We help you get it right.
Can you help with VAT refunds for restaurant expenses?
Absolutely. Many restaurant owners overpay VAT without realising. We make sure you reclaim what you’re entitled to.
What’s the best way to pay restaurant staff in Spain?
It depends on your business setup. We can advise on full-time contracts, autónomos, and seasonal staff tax efficiency.
What is the best accounting method for restaurants?
Most restaurants benefit from accrual accounting, which records income and expenses when they occur rather than when payments are made. This provides a clearer picture of profitability, cash flow, and tax liabilities. We help you set up the best method based on your business structure.
What is the best accounting method for restaurants?
The best accounting software depends on your restaurant’s size and needs. As a certified partner of Holded, we exclusively use this powerful cloud-based platform. Holded seamlessly integrates with POS systems, payroll, and invoicing tools, providing an all-in-one solution for efficient financial management.